Maintenance Manual

Last Modified: December 30, 2009

Preface

Section A - General Information and Organization

• Chapter 1 - General Information
• 1.1 Background and History
• 1.2 Administration
• 1.3 The Transportation Commission
• 1.4 Program Authority and Objectives
• 1.5 Montana Department of Transportation's Mission Statement
• 1.6 Program Responsibilities
• 1.7 Department Funding
• 1.8 Federal Highway Administration
• 1.9 Highway System

• Chapter 2 - MDT Organization
• 2.1 Organization
• 2.2 Organization of the Montana Department of Transportation
• 2.3 MDT Districts

• Chapter 3 - Maintenance Division Organization
• 3.0 Introduction
• 3.1 Maintenance Definition
• 3.2 Maintenance Goals and Objectives
• 3.3 Maintenance Responsibilities
• 3.4 Maintenance Division
• 3.5 Headquarters Organizational Structure
• 3.6 Maintenance Areas

Section B - Employee Information

• Chapter 1 - Employee Responsibilities
• 1.0 Introduction
• 1.1 Work Readiness
• 1.2 Alcohol and Drugs
• 1.3 Public Relations
• 1.4 Workplace Harassment
• 1.5 Sexual Harassment
• 1.6 Firearms Possession and Storage
• 1.7 Liability Protection
• 1.8 Equipment Care and Use
• 1.9 Materials Care and Use
• 1.10 Facilities
• 1.11 Work Attire
• 1.12 Accidents
• 1.13 Accounting and Reporting
• 1.14 Use of State Equipment
• 1.15 Driver's License Requirements
• 1.16 References

• Chapter 2 - Salary and Benefits
• 2.0 Introduction
• 2.1 Salary
• 2.2 Overtime and Compensatory Time
• 2.3 Payroll Deductions
• 2.4 Travel Reimbursement
• 2.5 Leave
• 2.6 Retirement
• 2.7 Benefits
• 2.8 Fringe Benefits
• 2.9 Employee Assistance Program (EAP)
• 2.10 Reference

• Chapter 3 - Training - Career Development
• 3.0 Introduction
• 3.1 Training Program Goals
• 3.2 Required Training
• 3.3 Maintenance Technician Series Career Ladder Policy
• 3.4 Policy
• 3.5 References

• Chapter 4 - Safety and Welfare
• 4.0 Introduction
• 4.1 Safety Policy (Policy # 3-0803)
• 4.2 Risk Management
• 4.3 Chemical Hazard Communication
• 4.4 References

Section C - Maintenance Procedures

• Chapter 1 - Maintenance Introduction
• 1.0 Introduction
• 1.1 Organization

• Chapter 2 - Maintenance Management System
• 2.0 Introduction
• 2.1 Definition
• 2.2 Activity Code Numbers
• 2.3 Activity List

• Chapter 3 - Asphalt Pavement System
• 3.0 Introduction
• 3.1 Base and Surface Repair (MMS 1109)
• 3.2 Surface Patching-Hand (MMS 1101)
• 3.3 Machine Patching (MMS 1102)
• 3.4 Crack Filling/Joint Filling (MMS 1103)
• 3.5 Rut Filling (MMS 1105)
• 3.6 Chip Seal (MMS 1106)
• 3.7 Rejuvenating /Fog Seal (MMS 1107)
• 3.8 Blading and Shaping Gravel Surfaces (MMS 1108)
• 3.9 Milling and Scarification (MMS 1112)
• 3.10 Contract Pavement Preservation (MMS 1301)

• Chapter 4 - Concrete Pavement Program
• 4.0 Introduction
• 4.1 Temporary Patching of PCC Pavement (MMS1101)
• 4.2 Permanent Patching of PCC Pavement (MMS 1101)
• 4.3 Paved Shoulder Repair (MMS 1101,1102)
• 4.4 Crack and Joint Sealing (MMS 1103)

• Chapter 5 - Roadway/Roadside Maintenance
• 5.0 Introduction
• 5.1 Cleaning Culverts, Culvert Openings and Basin Inlets (MMS 3101)
• 5.2 Culvert Repair, Replacement and Fish Betterment (MMS3102)
• 5.3 Cleaning, Shaping and Repairing Ditches (MMS3106)
• 5.4 Slope Repair (MMS 2206)
• 5.5 Unpaved Road Surface and Shoulder Maintenance (MMS 1108)
• 5.6 Vegetation Management-Mechanical Mowing (MMS 2201)
• 5.7 Chemical Vegetation Control-Chemical Spraying (MMS 2204)
• 5.8 Vegetation Management-Brush & Tree Removal (MMS 2202)
• 5.9 Maintenance of Landscaped Areas (MMS 2202)
• 5.10 Inspection and Repair of Fences and Gates (MMS 2101)
• 5.11 Cattle Guard Repair (MMS 2104)

• Chapter 6 - Roadside Cleanup Program
• 6.0 Introduction
• 6.1 Removal of Debris and Litter (MMS 1203)
• 6.2 Sweeping or Flushing (MMS 1201)

• Chapter 7 - Maintenance of Facilities
• 7.0 Introduction
• 7.1 Maintenance of Buildings and Sites (MMS 5201 and 5203)
• 7.2 Maintenance of Rest Areas (MMS 5202, 5203)

• Chapter 8 - Guidance, Safety and Road Closures
• 8.0 Introduction
• 8.1 Traffic Signs (MMS 6101, 6102, 6103, 6104, & 6204)
• 8.2 Guardrail Repair and Replacement (MMS 6106)
• 8.3 Pavement Striping (MMS 6201)
• 8.4 Pavement Markings (MMS 6202)
• 8.5 Maintenance-Delineators, Reference Markers, Snow Poles (MMS 6101 6105)
• 8.6 Flashing Lights, Traffic Signals & Luminaries (MMS 6109, 6110, 6204)
• 8.7 Impact Attenuators (Crash Barriers) & Repair to Escape Ramp (MMS 6111)

• Chapter 9 - Winter Maintenance
• 9.0 Introduction
• 9.1 Winter Maintenance Service Level Guidelines
• 9.2 Snow Plowing and Removal (MMS 7202 & 7205)
• 9.3 Patrolling for Snow and Ice (MMS 7201)
• 9.4 Snow Fence and Berms (MMS 7204 & 7205)

• Chapter 10 - Structure Maintenance Program
• 10.0 Introduction
• 10.1 Maintenance and Repair of Structures (MMS 4101-4113)
• 10.2 Inspection of Structures: Bridges and Culverts (MMS 4201)

• Chapter 11 - Materials Production Program
• 11.0 Introduction
• 11.1 Aggregate Production and Acquisition (MMS 8408)
• 11.2 Purchase/Production of Premix Asphalt Materials (MMS 8402, 8403, 1301)
• 11.3 Treating Anti-skid Aggregates (MMS 8404)
• 11.4 Hauling Materials (MMS 8405)

• Chapter 12 - Equipment Inspection, Operation, Preventive Maintenance and Repair
• 12.0 Introduction
• 12.3 Equipment Repairs (MMS 9401)

• Chapter 13 - Emergency Procedures
• 13.0 Introduction

Section D - Administrative Procedures

• Chapter 1 - Acquisition and Disposal of Materials and Equipment
• 1.0 Introduction
• 1.1 Purchasing Policy
• 1.2 Inventory Process
• 1.3 Disposal of Surplus Property
• 1.4 Land Acquisition
• 1.5 Maintenance Aggregate Acquisition
• 1.6 Lost and Found
• 1.7 Accounts Receivable (AR)
• 1.8 Leases and Rentals

• Chapter 2 - Contract Administration
• 2.0 Introduction
• 2.1 Aggregate Production
• 2.2 Maintenance Overlays
• 2.3 Chip Seal Projects
• 2.4 Crack Seal Projects
• 2.5 Roadway Striping Projects
• 2.6 Rest Area Contracts
• 2.7 Contracts for other Activities

• Chapter 3 - Environmental Issues
• 3.0 Introduction
• 3.1 Water Quality
• 3.2 Air Quality
• 3.3 Hazardous Waste Management
• 3.4 Noxious Weed Control
• 3.5 Dead Animal Disposal
• 3.6 Cultural and Archeological Concerns

• Chapter 4 - Interagency Cooperation
• 4.0 Introduction
• 4.1 City/County Governments
• 4.2 State Agencies
• 4.3 Tribal Governments
• 4.4 Federal Agencies

• Chapter 5 - Public Relations
• 5.0 Introduction
• 5.1 Public Relations Guidelines
• 5.2 Public Information Office
• 5.3 Transportation Awareness Program
• 5.4 Adopt-A-Highway Program
• 5.5 Traveler Information System
• 5.6 Official Correspondence
• 5.7 Public Meetings
• 5.8 MDT Web Sites

• Chapter 6 - Agreements and Permits
• 6.0 Introduction
• 6.1 Access to non-MDT Land
• 6.2 Encroachments to MDT Right-of-Way
• 6.3 Approach Permits to MDT Roadway
• 6.4 Outdoor Advertising
• 6.5 Special Use of MDT Roadways/Right-of-Way
• 6.6 Maintenance Agreements and Memoranda of Understanding (MoU's)
• 6.7 Environmental Permits

Section E - Environmental Best Management Practices

• Acronyms
• Definition Of Terms
• Introduction
• Training
• Documentation/Reporting
• Monitoring
• Process For Review
• MDT Maintenance Management System (MMS)
• Asphalt And Concrete Pavement Programs (MMS 1101-1107, 1109, 1307)
• Blading And Shaping Gravel Surfaces (MMS 1108)
• Dust Abatement For Blading And Shaping Gravel Surfaces
• Sweeping Or Flushing (MMS 1201)
• Cleaning, Repairing And Shaping Ditches (MMS 3106)
• Cleaning Culverts, Culvert Openings And Basin Inlets (MMS 3101), Culvert Repair And Replacement (MMS 3102), Includes Fish Passage/Habitat Restoration, Cleaning Of Detention Ponds, Swales, And Pump Stations
• Culvert And Inlet Repair
• Slope Repair (MMS 2206)
• Drift Removal
• Bridge Cleaning/Maintenance
• Structure Repair
• Mechanical Mowing (MMS 2201), Brush And Tree Removal (MMS 2202)
• Chemical Spraying (MMS 2204)
• Other Vegetation Management
• Guardrail Replacement (MMS 6106)
• Snow Plowing, Ice Removal And Sanding (MMS 7202 And 7205)
• Emergency Maintenance (No MDT MMS)
• Stockpiling (MMS 8408)

Appendix